Accounting Software – Make the Smart Choice For Your Business

Accounting programs are both vital and easily accessible for most businesses. This is because accounting software provides your computer with the ability to handle basic book keeping tasks such as invoicing, payroll and cash flow monitoring. Moreover, many pieces of accounting software are available online in basic or demo forms for businesses to utilize for free!

However, free accounting programs will primarily only be useful for small businesses. Larger corporations that handle complex business transactions on a daily basis will need accounting software with more functionality, which often means a slightly higher price tag. This should not be a cause to panic, because plenty of more complex pieces of software exist that are capable of performing fully integrated automation and organization management features.

So, what type of accounting software will best benefit your business? The types and uses of various programs are:

1) Free Software: This type of software often provides basic features with limited functionality. Small businesses will benefit from invoice management, bill pay, cash receipts, account reconciliation, and budgeting features contained in these types of accounting software. Generally, only one employee at a time will be able to manipulate data in these free programs, and these programs are often only able to process cash based income flows. Support for these free programs is limited, if available at all, and some of these free programs are merely watered down versions of more expensive, premium accounting programs.

2) Micro Business Software: This type of software usually sells for under $100 and includes the benefits of basic accounting software, with additional features and technical support. Generally, this type of accounting program can handle inventory management, CRM functions, project tracking and development, and more. This type of software is great for transportation companies or real estate companies that consistently deal with defined data and customer sets.

3) Small Business Software: Software for this type of business can range anywhere from hundreds to thousands of dollars, depending on the type and functionality of the program. Often, this type of accounting software allows multiple employees to utilize the software simultaneously while provided added features and great technical support. This level of accounting software can often be customized for a specific type of business, and is capable of handling large amounts of data such as inventory flows from a warehouse or storage facility.

4) Mid-Market Software: This type of software can range from thousands to half a million dollars. This software type provides extremely flexible levels of functionality, and software providers will often be willing and able to tailor the software to a specific type of business.

5) Large Business: Generally, mid-market software exceeding half a million dollars can be upgraded to support multinational corporations. Technical support is generally all inclusive and an ongoing relationship exists between the software provider and the multinational company.

While there are numerous options available and multiple factors to consider when choosing the appropriate accounting software for your business, keep in mind that you want to balance the most cost effective option with the potential to expand in the future. In other words, do not simply get a free program just because that is all your business may need at the moment, but consider that your company may need more functionality within a few months. In other words, purchase the most affordable software that meets your needs, but leave room to expand in the future.

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Accounting Software Classification and Types – Helping Small and Large Organization

Accounting software is an application or set of applications that records and processes accounting transactions according to the rules and regulations specified and takes every single transactional entry up to the final books like trial balance, profit and loss accounts and balance sheet automatically. Accounting is a part of life, it is required everywhere be it home, shop, services, companies or government departments. The books containing information about money transactions are compulsory.

Accounting software makes the task of keeping account books easy. This is done in few ways like software helping a lay man in keeping his books who has no knowledge of accounting rules. Software helping small to large organizations in maintaining books with ease by doing processing and recording on its own and relieving accounts department from repetitive work and another way is to help in analyzing the accounts data for better and profitable decisions and getting alerts for wrong decisions or pitfalls.

Accounting software generally contain modules like accounts receivables, accounts payable, general ledger, billing, inventory, purchase order, sales order, bank book and cash book. These are core modules of accounting software however non core modules may include more options like debt collection or outstanding, payment performance, expenses, payroll etc.

Accounting software can be classified as per their functionality in few categories. Personal accounting software are meant for simple accounting purposes like managing budget, expenses and income for personal accounts. These software also include reports for reconciliation like bank book and expense sheet. Inventory-accounting software is another category of software used with sales and purchase options, few of those have stock option too and use single entry system for accounting. These software are very low in terms of functionality and support only one type of regulation and currency. These software are not designed with GAAP or IFRS compliance and just provide accounting as additional feature with the software.

Accounting software used by mid level companies has multiple currency and multiple regulation options which allows the user to keep books according to international standards. Reporting of these software is robust and scalable by using external tools. These software use scalable and flexible databases at the back end like Oracle, Pervasive, MS-SQL, MySql etc. Management information systems are provided along with these software supported by capable reporting tools like crystal reports or cognos.

ERP finance software are more advanced versions of accounting software used by mid level organizations. The advantage of using such software is that these can be customized according to the user needs and requirements without disturbing the compliance with IFRS or GAAP and maintaining the accuracy and speed for transfer of vital information and analysis. Large organization may have to adopt few policies for working smoothly or covering the pitfalls, these software adjust according to such changes to allow its users work freely with same flexibility. Some accounting software are specifically designed for a particular industry, resolving industry specific problems and providing advanced features like data security and privacy. Such software are used by banks, financial institutions and government departments. These software are flexible enough to adjust according to changing rules and regulations too with greater ease.

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Choosing a Small Business Accounting Software – Three Things to Consider Before Purchasing One

One of the key software that every small business owner should consider buying is an accounting software. Not only does it decrease cost and time in preparing financial information, it can also be used by businesses to instantly generate reports for decision making.

Choosing an accounting software is an important decision for small businesses since choosing the wrong one would mean losing a substantial amount of money, and losing productive time and other business opportunities due to time spent learning and implementing the system. Here are some guidelines to follow when evaluating different accounting software packages in the market:

1. Cost

Most accounting software can be had for a one-time fee while some charge recurring yearly or monthly payments. There are free accounting software but these packages usually lack support and various updates that paid programs provide. Similarly, open source accounting software, like any other open source programs, must be programmed to fit the specific needs of a business; which translates to hiring computer programmers or specialists to modify the program and in some cases, maintain it for the company.

Remember that you shouldn’t base your purchasing decision on cost alone. We all want to get the most value out of our money but this doesn’t necessarily mean that the cheapest software will give you more value. It might make sense to pay a premium for an accounting software that better suits your needs.

2. Ease of Use

An easy to use system is ideal for small business owners since every bit of time spent on accounting is time that could have been spent running or growing the business.

Simpler systems will most likely have a low learning curve associated with them, and the faster you learn how to use a software package, the faster you gain the benefits from using it. Complicated systems are also prone to user mistakes and if they’re not corrected, any reports and documents generated from it would not be accurate.

A simple single-entry system (as opposed to double-entry or full general ledger) will suffice for the vast majority of small businesses. This will allow you to do your bookkeeping in-house and hire a CPA or accounting firm to produce your end of year financial statements.

3. Other Features and Reporting Capabilities

Depending on your needs, advanced features and reporting capabilities can save you countless hours. Some accounting software may offer advance features such as automatic payroll calculations, invoicing and stock management features. Reports produced by the system allow you to quickly assess your accounts and give you financial insights into your business to help you in decision making.

These features maybe bundled in, sold as an upgrade or provided as add-on modules to the original system. A modularized system is ideal for businesses that doesn’t need a particular feature now, but may do so as their company grows. Having all available features may seem nice but these things will most likely cost more. You must determine your needs before hand so that you don’t end up paying for features or add-ons that you won’t use.

4. Support and Program Updates

Computer and software error can happen when you least expect it so it’s a good thing to know that you can contact someone to resolve your issue. Personal and timely support provided by people skilled in the particular software package can be invaluable and save time, money and stress. Ideally support offered will be more than simply knowledge-base and email. Knowing you can pick up the phone and talk to someone can be important. Some companies even provides webinars and in-person training sessions to help you master their software.

Program updates are important to fix unforeseen bugs, provide software improvements and even new features to the software. Updates are also released whenever there’s a change in accounting law (most specially the tax rate). Support and updates are generally considered as a premium service by the industry. Most companies usually offer per-year or per-month subscriptions to support and update programs while others may also utilize a pay-as-you go model.

Conclusion

As you embark on your search for the right accounting software, remember to spend some time to determine your business needs. Take advantage of the various ‘free trial’ offers. Ask questions of the software provider, get a feel for the extent of their support. This will allow you to effectively evaluate different software first hand before you commit your business’ money and time to a particular product.

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Difference Between ERP System And Accounting Software

Business Management Software has undergone a lot of changes and upgrades. Every big organization is looking for including Enterprise Resource Planning software. Since long all have been using accounting software and it is essential to know what the difference between ERP and accounting software is. Enterprise Resource Planning or ERP covers functional areas like Human Resources, Sales and Logistics, Finance, Production, Customer Relationship, Payroll, etc. This is used for making optimum usage of the resources of a business organization.

The ERP system is utilized to enhance the production, sales, schedule production, utilize full capacity and reduce inventory. The functionality of ERP software is to manage the intangible assets, human resources, financial resources and materials. It covers a range of functionality which is not covered by accounting software. It also involves intangibles like customer relations, human work hours, product lifecycle and performance units. The difference between ERP and accounting software lies in this factor.

Accounting is like a subset of an ERP system. Software for accounts deals with accounting transactions like accounts receivable, accounts payable, balances and payroll. The modules often used in software is General Ledger, Expenses, Sales Order, Purchase Order, Billing and Time sheet. The difference between ERP and accounting software is not recognized by all and the term is often used interchangeably. As the industry is moving ahead with times, the accounting software usage is fading away as more and more people are using ERP software.

Slowly the ERP software may take over the accounting software completely in future. The business all over the world is feeling the need to do away with the traditional accounting system and adopt the advanced ERP packages available in today’s market. The basic and primary difference between ERP and accounting software is that the accounting software handles individual business accounts whereas Enterprise Resource Planning or ERP software handles the entire business accounts and functions of an organization. The ERP caters to all the possible functions of the business and helps to provide a platform to integrate the business functions. It allows for seamless flow of information between these functions. The accounting software does not provide for this kind of functionality. It focuses more on the statistics and numbers of the resources, budgets, departments and reports.

The difference between ERP and software for accounting is that ERP systems can analyze the trends, improvise on the turnover times of the business functions and recognize the shortcomings. All these things aid in optimizing the resources such as materials, man power, machinery, etc. This feature speeds up the client’s business process as it complies by the best standards used in the relevant industry. The need to switch to ERP system or continue with the traditional accounting system depends on the business and the requirements of the client. If the client is expecting growth, the client should opt for enterprise resource planning system instead of a conventional accounting system. This will ensure that the growing business adapts well and makes optimum use of the resources. It is essential to understand the difference between ERP and simple software for accounting to know which one will suit your organization better.

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Why Is Accounting Software So Important?

Accounting is the back bone of any commercial business. As known to all any business requires an accountant. Some businesses go ahead and hire employees as their accountants and then there are some businesses which outsource their accounting to accounting firms. In both scenarios it is proved that any business requires accounting.

There are many companies who also invest in services provided to them by software for their accounting purposes. The accounting software allows the users to store all the information or it can be used just for calculation purposes. The only small issue in this is that the user should be very fluent with this software because if they are not then the software may become a task to consume for the business.

The other glitch is that if the business is depended on the software for accounting it’s very important to always have a back up copy of the work done or there may be a huge risk to deal with if there is any loss of data. The software allows you to make your daily tasks very easy; however it also carries a lot of risks as well.

The accounting software available in the market can be used as a helping hand or as an accounting advice tool. If there are certain transactions that are not very clear for the accountant then the accounting software can be of great help. The software can easily manage reports as well as book keeping for the business. So it will always be a benefit to invest in these kinds of software.

For many accounting students part time jobs as an accountant is a very good idea before they enter the stream. Nowadays many students prefer to learn the software and become completely savvy with it so that they do not have to text their brains with any kind of calculation. The software does it for them and they can get the job done faster with less effort and with less worry about not able to study for their course.

The accounting software is indirectly a boon to the commerce industry as they make the work very easy and shareable. Since the accounting software are present on the computer they can also be shared very easily with the members of the business or the business owners. A lot of times there are accountants who outsource their work to accountants who are accounting software savvy as the work gets done very quickly at a very nominal price.

As for hard copies the software not only stores the work done in the hard disk drive but it also allows its user to take print outs. Hence the users do not need to worry about the loss of data if they keep printing the work done by this software.

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5 Tips on How to Choose Accounting Software For Your Business

It is important that you choose accounting software that is both suitable for your business, and is easy for your employees or yourself to use. Manual accounting can be very time-consuming, and is also prone to human error. No matter how experienced a traditional accountant is, he or she can still make mistakes that software cannot make.

Most people now understand that a ‘computer error’ is either a programming or an input error, and that people make errors, not computers. It’s somewhat amusing that a machine that can count only in ones and zeros cannot make computational errors. Perhaps we should follow their example! Perhaps one day we will, but that is irrelevant for the moment!

For the same reason, established accountancy software not only saves you time and effort, but also eliminates calculation errors. Redundant data entry is avoided by means of fields and macros, where addresses, for example can be entered at the press of a single button.

Such software has developed in recent years to the extent that virtually no accountancy expertise is required to use it. Hence, if you run a small business, you may be able to avoid the cost of employing a dedicated accountant for anything but auditing and signing off your accounts.

The following 5 tips on how to choose accounting software should give you a good feel for how to select an accountancy software package that best suits your needs. Keep in mind that most modern packages can be run by anyone with computer literacy, and if you make the right choice you can save the cost of hiring a qualified accountant.

1. What do You Need?

First, you should list the accountancy features you require. If you only need to record your income and expenditure, and record profit and loss, then the package you require will be fairly basic and therefore of relatively low cost. There’s no point in buying a Ferrari just to do the shopping!

However, if you run a larger organization, where you wish to track the finances and expenses of individual departments or even individuals, then you will need a few more bells and whistles. You may opt for a more expensive industry-specific accountancy package if you are in an industry such as construction, real estate or finance. In short, the accountancy software you choose should meet your needs, and you are better purchasing the best that meets these needs than an average multifunctional package offering options you will never use.

2. Additional Features

In practical terms, additional features would be included in the heading above. However you also have the choice of the physical form of your hardware to consider. Should the software be suitable for online or desktop use, and should it particularly be designed for portable devices. Can you use it on your laptop and on an iPad or other portable electronic device? Ask this question of yourself first, and if hardware versatility is important then ask the software provider before committing to purchase.

3. Which Brand?

There is a large number of accounting software packages available and the big named brands are not always the best value for money. Once you have decided on the options you need you will still find a good choice available to you – how do you choose then? The important factors are:

a) to make sure you have the features you need,

b) is the support good and

c) can you get a free trial before committing yourself.

4. Shelf Life and Upgrades

You must make sure that your software will not be obsolete when the next generation of computer comes along. Some software packages are more expensive than the hardware that runs them and it is important that you get free upgrades as hardware develops.

Your accountancy software should also be able to be upgraded as your business grows. Rather than purchase a new package, you should look for software that offers extensions or upgrades to your initial package to compensate for your developing business.

5. Cost: Outright Purchase or Lease

Depending upon your choice of accountancy software, you should be able to either purchase the software outright, pay monthly or lease it. Some offer the software on a monthly subscription basis, and often this or leasing might be your preferred method of payment since you are guaranteed upgrades as technology advances – either in software or hardware.

A final tip is that, once you have come to a decision, you should check out peer opinion of your choice of accounting software by visiting forums and reviews. You should enter a search term such as ‘MySoftware review’ and check up what others that have used the package think of it.

This can be the most powerful way to get the best information on your accountancy software available to you. Peer opinion counts for a great deal, and this is possibly more important than any of the above 5 tips on how to choose accounting software.

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Processing Your Data Faster With Accounting Software

Accounting software is highly recommended for the people who are working in business area. As basic information, the software has the ability to record and also to process accounting transactions in the functional modules. Another function of the software is as accounting information system. Some companies have built their own accounting software. However, you can also buy the software from the third party. The software can also be the combination between the third party applications and local modification. There are various options available in different complexity and cost.

There are many options of accounting software which you can choose according to your needs and desires. It is composed of various modules, including core modules and non core modules. The examples of core modules are accounts receivable, accounts payable, general ledger, billing, sales order, and much more. The accounts receivable is the best software for entering the money received data. For the company who enters its bill and pays the money it owes, they should get accounts payable. You may also need general ledger as the company’s books. To control its inventory, you should get stock or inventory software.

The non core modules are also available in many types. They are including debt collection, expense, payroll, electronic payment, timesheet, and much more. The debt collection helps the company to tracks the attempts to collect the overdue bills. The electronic payment will help you to processing. You also need reports software where the company will be able to print out the data.

Before purchasing any accounting software, you should consider some important factors business. It needs to be done so you can find the appropriate software for your business operation. The main factor which should be considered is whether the software can be used easily or not. Accounting is complicated already. Your workers must not want software which is complicated to operate. Do not buy software which needs a long time to master it.

Another aspect which you should consider is the flexibility of the software. It is better for you to check whether the software has modules which you can add later. A module will be added when your business grows is payroll accounting. Your accounting software should meet the bank support. If your software can download transactions from your bank, you can save more time.

The next aspect of your accounting software which is important is online or desktop software. When you are using the online software, you will need internet browser. Just ensure that you run the safe internet browser. Online software is more convenient for accessing accounting data and records from multiple computers. You also need to consider the numbers of the people who use it. Some workers need to have full access to all functions but some only need the access to data entry areas. Before installing the full version software, you may try the free trial of the software.

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Business Accounting Software – Where Is the Best Place to Buy It?

If you are in the market for business accounting software, you might be surprised at how many options are available. Whether you are searching on the internet, asking your business contacts, or looking at an office retail store, you will surely find a large variety of software, with no clear choice as to which software is best for you. This article provides a list of the major places from which to purchase your software, and a description so you can tell which one would work best for you and your business.

Retail stores

The accounting software you find at retail stores most typically is made for the masses, so you will find very broad and general programs that can fit a wide variety of businesses. These programs can work great for those just starting up their business. As your needs grow and you need more flexibility and customization options, you may need a more robust program.

Internet

You can research and find business accounting software on the internet, and in fact, you might just experience information overload when you conduct a search for the term ‘business accounting software’. There is a huge variety of packages available, with prices tags just as varied. The more basic programs allow you to purchase the software online, and then download the program immediately. More detailed programs or products that have an advanced set of features will typically require a phone conversation with a sales representative, in order to be sure you receive the correct product. To narrow down business accounting software choices, visit Capterra.com. You can select the features you desire, and also the price range you are comfortable with and you will see a comprehensive list of software vendors to choose from.

Software partners

Some software companies have partners in a variety of locations, so their customers can be served locally and in person. Most of the time, the software partner (often referred to as a “VAR” or value added reseller) can sell you the software at the same price as the manufacturer offers. Purchasing software from a VAR can be extremely helpful because you can take advantage of their services, which often include implementation, training, and ongoing support. Each partner has his or her own pricing scheme, but it may be worth it if you and your company benefit from the personalized help.

Accountants

Some accountants will offer their customers an accounting software package for purchase. Since your accountant knows you and your business, it can be a great way to purchase software. He or she can show you the features of the software that will work best to make you the most profits and streamline the job of accounting management.

Buy direct

Many software companies will sell you their business accounting software directly, though some do refer you to their partners to make a purchase. Purchasing the software directly from the manufacturer can be a good way to learn all about the software and determine if it’s a good fit for you.

No matter where you purchase your business accounting software, be sure you do all your research, speak to the right people, and make a decision with all the facts. Your business data is worth the time and effort!

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What You Should Search For With Web Accounting Software

Beginning with accounting basics to tax filing, virtually anything can be found with the immense amount of web accounting software being sold today. Since money is the foundation of all businesses, this comes as great news to those who run small businesses and wish to rationalize their financial supervision process.

Money is a requirement for running any business as well as a means for managing your money, lest you have a non-governmental or for profit organization. The following will inform you of some of the most widely used, yet vigorous web accounting software programs of today.

The subsequent web software has been chosen on grounds of the following principles:

Software application characteristics – Just how many attributes does this software provide, and how resourceful are they?

Software application usability – How simple is learning to use the software program in question? Do users have to receive training for utilizing the software correctly?

Price of Application – Does the web-based accounting software’s retail value contrast with numerous operational levels and handling, and how much does it cost?

Operational Application Areas – Is the application for a fundamental solution in managing your business well, or will it only serve a single purpose?

The Item Vendor’s Power – Is the accounting software’s manufacturer going to last for many years from now, or will it simply phase out with time? This could be determined through calculating the sum of instances in which the vendor apprises their software in addition to how frequently their blogs are renewed.

Some of the most commonly used web-based accounting software programs are:

Free Agent – This web software claims to be the small business and freelancer’s web accounting dream; this application is made exclusively in the interest of non-accountants and smaller companies that have an employee base, connecting around one to three individuals.

Less Accounting – This particular web software is meant for small business companies and freelancers, and its template is quite user-friendly.

EPeachtree – This accounting software originates from the Peachtree product assembly, which is a highly regarded accounting solutions agency that plainly emphasizes that their web-based accounting software is not right for all companies.

QuickBooks Online – This specific software program has come to be largely common with the majority of small to medium sized businesses; its fame appears to stem partially from the sensation of their QuickBooks desktop accounting software application programs. QuickBooks’ online program provides analogous strong attributes as the offline equivalent, which implies that your needs for business supply are supported completely – even with the latter.

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Basic Difference Between ERP And Accounting Software

The difference between ERP and accounting software lies in their functionality, range, design, outputs and of course size. Accounting software recently has been used as synonym to ERP which is perhaps most misleading to general people, accounting software has been and will remain one of the most important part of the Enterprise resource planning software as businesses run on the basis of accurate accounting but ERP is much more than only accounting. Organizations does not have only one aspect accounting, there are many other aspects of an organization and as organization grow in size and business volume increases few more aspects come into picture or become very important like SCM, Marketing, Human resource, Multiple Inventory, SFA, logistics etc.

Enterprise resource planning software covers all the possible aspects of small to large organizations including accounting and integrates all the aspects of an organization under one seamless software to allow the information to flow from one department to another in real time and produce consolidated outputs which can reflect status of entire organization. Enterprise resource planning software is resource management software which is capable of dealing with all the activities of an organization, like in case of manufacturing it can start from keeping track of raw material suppliers up to after sales records of finished product. Whereas accounting software keeps track of money flow by processing account receivables and payables and generate reports which display the exact standing of an organization in terms of profit and loss.

The confusion about the difference between ERP and accounting software has grown largely due to the fact that most of the ERP software companies either had established accounting software around which they build an ERP or they took over small accounting software companies to develop Enterprise resource planning software. To identify the huge difference between ERP and accounting software one needs to know that accounting software starts from sale, purchase, cash and bank vouchers and finishes at balance sheet explaining the financial status of the organization with in given period.

Whereas enterprise resource planning goes much beyond than simple accounting and can even predict future losses or profits, changing market trends, better opportunities, ways to increase profit margins, lowering cost of production, improving quality of finished product, identifying new markets etc., and it can provide this whole information to the management in one consolidated format. Hence the difference between ERP and accounting is that ERP is a tool which does not simply explains how business is running but it can also suggest how to run it better for earning higher profits.

With advent of ERP, organizations can conveniently work at multiple distant geographical locations and can still get consolidated status of entire organization at the headquarter everyday. This is another difference between ERP and accounting software. Though quality accounting software can also handle multiple accounting systems and complex transactions but ERP can provide deeper view of each location’s day to day working and ensures strict following of general policies and rules at every step without manual monitoring. Changes can be implemented in the working at the head quarters and those get implemented by one stroke at every location, thus Enterprise resource planning software gives far better control to the management and also updated and consolidated information at every step to make correct decisions.

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